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Northland Arboretum Rental Information

Upper Conference Room 32' X 36'
Boardroom
Lower Conference Room 40' X 52'
Upper Deck

The Northland Arboretum offers use of the Conference Rooms and Boardroom to non-profit organizations, businesses, and private parties when the facilities are not occupied with Arboretum-related programs and events.

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Upper Level Includes:
-Adjoining kitchen
-Dishwasher
-Adjoining deck w/picnic tables
-Gas fireplace
-Projector /w screen
-Computer hookup
-vcr / dvd / audio available
-Wireless internet
-6 & 8 foot tables
-Chairs

Upper Level Capacity:
-School class layout - 48
-Banquet - 64
-Theater - 120
-Square - up to 40

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Lower Level Includes:
-Adjoining kitchen
-Adjoining patio w/picnic tables
-Projector /w screen
-Computer hookup
-Dance floor
-Wireless internet
-6 & 8 foot tables
-Chairs

Lower Level Capacity:
-School class layout - 132
-Banquet - up to 177
-Theater - 275

Boardroom - Meetings
- Capacity: 8-10
- Private meeting room
- Dry erase white board
- Wireless internet
- Boardroom table/chairs

General Information for all rooms:

  • A walkthrough is necessary for open and close procedures-including key lockbox steps
  • Renters may bring in their own food or use a caterer of their choice.
  • Liquor is allowed only through a caterer with proof of MN liquor license permit and certificate of liability insurance
  • Payment is due on day of rental - if necessary we can invoice with payment due 10 days of invoice date

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The upper level conference room seats 60 schoolroom style, 80 banquet, and 125 theatre. This room contains a fireplace, projector, projection screen along with vcr and dvd players, pass through access to the kitchen, and a large covered deck with picnic tables.

The private boardroom seats 12 and is in close proximity to the kitchen with a dry erase white board in the room

The lower level conference room contains a kitchen, dance floor, projector, projection screen, and patio with picnic tables. This area will seat 150 plus banquet style and 250 theatre.

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- Northland Arboretum Visitor Center is a SMOKE FREE facility - this includes all building and grounds.

RENTAL RATES
Weddings / Parties / Business Meetings

Weddings/Receptions/Banquets: Arboretum Members Non-Members
Entire Building (Friday 5:00pm – 11:30;  Saturday 10:00am to 11:30pm)* $1400 $1500
Half Building Rental (Friday 5:00pm – 11:30; Saturday or Sunday 10:00am to 11:30pm* $900 $1000
Grounds Only Wedding - Area - One of: Holden Gazebo / Old Gazebo /
Prairie Area
$300 $400
Grounds Wedding & Entire Building (Friday 5:00pm – 11:30;  Saturday 10:00am to 11:30pm) $1700 $1800
Grounds Wedding & Half Building (Friday 5:00pm – 11:30; Saturday or Sunday - 10:00am to 1:30pm) *One of: Holden Gazebo / Old Gazebo / Prairie Area $1200 $1300
* Plus Security Charges - $30/hour. TBD TBD
     
Extra Services Available    
Saturday entire building or Sunday - early in for decorating $150 $175
Set up chairs & tables $100 $125
Cocktail tables                    Number of tables  (12 total) $10 per table $12
Wireless Microphone for Reception $50 $75
Green Metal Arbor $25 $30
Bar $100 $125
Podium or White Board $25 $30
Fulle and Gauze Fabric - ceukubg and other uses (fabric can not be cut) $100 $125
Golf Cart (must be 21 to drive and leave copy of drivers license) $100 $125
Clean up after event $375 $425

Cancellation Policy:  Cancellations which occur less than 180 days before the event will result in forfeiture of damage deposit and half of rental fee. Any cancellation over 180 days will be charged a $100.00 cancellation fee.

Building Reception:  A $750.00 damage deposit plus half the rental fee is required to hold the date.
Balance is due in full at time of walkthrough (one week before event). Additional charges may apply. After your event, the facility is inspected and if found in good condition, a check for damage deposit amount will be mailed to you. Please allow 25 business days to process.   Please Note:  Tables or chairs from the Arboretum building are NOT allowed be used outside.

Grounds Wedding:  Gazebo or grounds wedding only requires a $100 deposit to hold date which will be applied to total due.  Please Note:  No tables or chairs from the Arboretum building can be used outside.

    Public Spaces: Arboretum is open to the public for normal grounds and building use. In addition, multiple events could be occuring on any given day.

Membership Rates:  To qualify for members rates, you must be a member of the Arboretum at least 90 days prior to your event, and must be a current member on the date of your event.  Membership is non-refundable.

Decorating: You are allowed to decorate using good judgment.  PLEASE - NO CONFETTI OR GLITTER IS ALLOWED.  NO OPEN FLAMES ALLOWED.  No nails, packing tape or scotch tape is allowed.  Painters tape is allowed. Do not hang anything from sprinkler heads.  All decorations must be removed by the end of event.

Clean-up After Event:  Our expectations are that you return the rooms to their condition prior to your event, including putting all tables and chairs back in the same configuration(s).  You, your bartender and  caterer are responsible for removal of all food and beverage refuse after your event – be sure to verify this with your caterer.  NO FOOD OR BEVERAGES/REFUSE CAN BE LEFT OVERNIGHT. Any amenities, equipment, bars, etc. brought on site must be removed at time of cleanup.  If the Arb is hired to clean up, the fee includes clearing non-food/beverage garbage from banquet rooms & kitchen area, sweeping/vacuuming of building, resetting of chairs and tables and other tasks as needed. Additional charges may apply.  The Northland Arboretum staff is not allowed to handle any personal items i.e. clothing, gifts, and any items brought in to decorate or use for wedding/reception.

Building Security/Check-Out List:  You are responsible for securing building and all items on check-out list at the end of your event. Lost key or key assessment charge if key not back in box by midnight of night of event: $100

Alcohol Policy:  All Alcohol consumed on site MUST be served by anisured, licensed bartender or caterer.  Copy of valid Certificate of Liquor liability insurance and State of Minnesota liquor license permit and liability insurance  must be on file with the Arb prior to event. Unauthorized alcoholic beverages are subject to confiscation. Caterer and renter are responsible for cleaning up all spillage/bottles/glasses/items related to the serving of alcoholic beverages.  No glass is allowed outside of the building structure.

Smoking Policy: Northland Arboretum is a no-smoking area.  No smoking allowed in any buildings within the Arboretum or anywhere on the Arboretum grounds. Renter is responsible fo see that their guests only smoke inside their vehicles or off site. If renter or guest are caught smoking, a $100 fine will be assessed.

Security System:   You need to be out of the building by 11:30 p.m..  Do not re-enter building or you will trip the alarms and be responsible for all costs involved in alarm set-off including but not limited to security personnel, police and Arb staff.

    Security: Security provided by the Arboretum must be on premises any time renter or their affiliates are on site outside normal Arboretum building business hours.  This includes but not limited to decorating, set up, the event, clean up; taking place any where on the Arboretum grounds or in the building. Cost for securit y is $30/hour

    Temporary Structures: Any tent or other temporary structure must be preapproved by the Arboretum.  Locatrion services must be arranged by the Arboretum prior to any stakes placed in the ground.

For More Information - Please call 218-829-8770
or E-mail  info@northlandarb.org

_______________________________________________________

Graduations, Events, Parties, Receptions –
NON-WEDDINGS
ARBORETUM MEMBERS NON-
MEMBERS

Half Building Rental – Half  Day  10A.M. to 4P.M. OR 5:30P.M. to 11:30P.M.

$225 $275
Half Building Rental – Full Day 10AM To 11.30PM $300 $350
Grounds Only Party – ½ Day Area - One of: Holden Gazebo / Old Gazebo / Prairie Area $150 $200
Entire Building Rental – Half Day.  10 AM – 4 PM or 5:30 PM to 11:30 P.M. $350 $400
EARLY RESERVATIONS:  Reservations may be made 6 months in advance for Friday, Saturday or Sunday, June – September.   If earlier reservations desired, Wedding Rates are in effect.   Wedding Rate Wedding Rate
Extra Services Available    
Friday, Saturday entire building or Sunday $150 $175
Set up chairs & tables $100 $125
Cocktail tables                    Number of tables (12 total) $  10/ table $12
Wireless microphone $50 $75
Green Metal Arbor $25 $30
Bar $100 $125
Golf cart (must be 21 to drive and leave copy of driver’s license) $100 $125
Clean up after event $375 $425
Podium or White Board $25 $30
Tulle and gauze fabric - ceiling and other users (you may not cut fabric) $100 $125

__Building Reception: A $250 damage deposit plus half the rental fee is required to hold the date. Balance is due in full at time of walkthrough (one week before event). Additional charges may apply.  After your event, the facility is inspected and if found in good condition, a check for damage deposit amount will be mailed to you. Please allow 25 business days to process. Please Note:  Tables or chairs from the Arboretum building are NOT allowed be used outside.

__Grounds Only Event: Gazebo or grounds event only requires a $100 deposit to hold date which will be applied to total due.  Please Note:  No tables or chairs from the Arboretum building can be used outside.

    Publicc Spaces: Arboretum is open to the public for normal grounds and building use. In addition, multiple events could be occuring on any given day.

__Cancellation Policy:  Cancellations which occur less than 45 days before the event will result in forfeiture of damage deposit and half of rental fee. Any cancellation over 45 days will be charged a $100.00 cancellation fee.

_Membership Rate: To qualify for member’s rates, you must be a member of the Northland Arboretum at least 90 days prior to booking your event, and must be a current member on the date of your event. Membership is non refundable.

__Decorating: You are allowed to decorate using good judgment.  PLEASE - NO CONFETTI OR GLITTER IS ALLOWED.  NO OPEN FLAMES ALLOWED.  No nails, packing tape or scotch tape is allowed.  Painters tape is allowed. Do not hang anything from sprinkler heads.  All decorations must be removed by the end of event.

__Clean-up After Event:  Our expectations are that you return the rooms to their original condition prior to your event, including putting all tables and chairs back in the same configuration(s).  Your caterer is responsible for removal of all food and beverage refuse after your event – be sure to verify this with your caterer.  NO FOOD OR BEVERAGES/REFUSE CAN BE LEFT OVERNIGHT.  If the Arb is hired to clean up, the fee includes clearing non-food/beverage garbage from banquet rooms & kitchen area, sweeping/vacuuming of building, resetting of chairs and tables.  Additional charges may apply.  The Northland Arboretum staff is not allowed to handle any personal items i.e. clothing, gifts, and any items brought in to decorate or use for wedding/reception.

__ Building Security/Check-Out List:  You are responsible for securing building and all items on check-out list at the end of your event. Lost key or key assessment charge if key is  not back in box by midnight of night of event: $100

  _Security: Security provided by the Arboretum must be on premises any time renter or their affiliates are on site outside normal Arboretum building business hours.  This includes but not limited to decorating, set up, the event, clean up; taking place any where on the Arboretum grounds or in the building. Cost for securit y is $30/hour

__Security System:  The building security system automatically set at 1:00 AM.  You need to be out of the building by 11:30 p.m..  Do not re-enter building or you will trip the alarms and be responsible for all costs involved in alarm set-off including but not limited to security personnel, police and Arb staff.

__Alcohol Policy:  All Alcohol consumed on site MUST be served by anisured, licensed bartender or caterer.  Copy of valid Certificate of Liquor liability insurance and State of Minnesota liquor license permit and liability insurance  must be on file with the Arb prior to event. Unauthorized alcoholic beverages are subject to confiscation. Caterer and renter are responsible for cleaning up all spillage/bottles/glasses/items related to the serving of alcoholic beverages.  No glass is allowed outside of the building structure.

__Smoking Policy: Northland Arboretum is a no-smoking area. No smoking allowed in any buildings within the Arboretum or anywhere on the Arboretum grounds. Renter is responsible to see that their guests only smoke inside their vehicles or off site. If renter or guest are caught smoking a $100 fine will be assessed.

  _Temporary Structures: Any tent or other temporary structure must be preapproved by the Arboretum.  Locatrion services must be arranged by the Arboretum prior to any stakes placed in the ground.

For More Information - Please call 218-829-8770
or E-mail  info@northlandarb.org

__________________________________________________________________________

BUSSINESS MEETINGS
Upper and Lower Lever Conference Rooms
Half Day (less than 5 hours)
Damage Deposit - $100.00
$100.00 members
$125.00 non-members
Full Day
Damage Deposit - $100.00
$150.00 members $175.00 non-members
Non Profit  -Weekdays ONLY
Damage Deposit - $100.00
$5 per person

($50 minimum - $125 maximum charge for upper or lower levels)

     
Boardroom - Meetings (capacity 8-10 persons)
Half Day (less than 5 hours)
Damage Deposit - $100.00
$75.00 members $100.00 non-members
Full Day
Damage Deposit - $100.00
$100.00 members $125.00 non-members
Non-Profit -Weekdays ONLY
Damage Deposit - $100.00
$5.00 per person  
     

POLICIES THE SAME AS NON-WEDDING EVENTS (SEE ABOVE)

Please call to schedule a walk-through one week prior to your event.
A COPY of the signed contract will be kept on file for recurring meetings.

 
Cancellation Policy:  $50 fee on all cancellations less than 14 days before scheduled event.  Does not apply to rescheduled events due to weather

EXTRA SERVICES AVAILABLE

   
Wireless microphone $50 $75
Set up chairs and tables NOTE: Downstairs $100 and $125 $50 $75
Podium or white board $25 $30
Clean up after event - NOTE: Downstairs $125 and $150 $75 $100
     

For More Information - Please call 218-829-8770
or E-mail  info@northlandarb.org

__________________________________________________________________________

 

Upcoming Events

12/15/2017 -
5:00pm to 7:00pm
12/16/2017 -
5:00pm to 7:00pm
12/22/2017 - 6:30pm
12/23/2017 -
5:00pm to 7:00pm
12/31/2017 -
5:30pm to 8:30pm

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